Information governance is a key priority for Santé publique France. As part of a comprehensive approach that integrates organizational structure, operational procedures, and technology, its goal is to ensure effective information management in support of our mission. The Documentation, Monitoring, and Archives Department brings together the essential functions required for its implementation: documentation/monitoring, archiving/records management, quality management, administration of information systems, and technical documentation support.

The challenges:

• Promote a service offering rooted in the concept of support: direct support for expertise, research, action, and decision-making.

• Effectively showcase the institution’s intellectual output as well as the best research data from our fields of activity.

• Provide staff, partners, and the public with access to an online resource center: a shared space for documentation and archives dedicated to discovery, learning, and the sharing of information practices.

The department is specifically responsible for:

• Active information monitoring, particularly on priority public health topics, in collaboration with subject matter experts.

• Documentary research: based on a proven methodology, it supports the agency’s outputs: expert reports, literature reviews, publications, studies, etc.

• Advisory and training roles in information management: recommending tools and methods for organizing information sources, structuring data, and adopting common knowledge, practices, and procedures.

• Records management: As a regulatory requirement for public institutions¹, the archival function serves, in particular, to document the institution’s activities for the relevant authorities and contributes to preserving the institution’s historical record.

Areas of Focus

Staff in the Documentation, Monitoring, and Archives Department are key players in information management. As such, they implement a comprehensive, cross-functional, and visible service offering dedicated to the monitoring-prevention-emergency continuum. Their intervention strategy is aligned with Santé publique France’s programming—and thus with major public health challenges—and will also be responsive to emerging needs.

¹ Heritage Code and Prime Minister’s Circular of November 2, 2011